Meeting Rooms Survey

 

Location:  Painswick, Bisley Street

 

Room name:  Painswick Centre – Cotswold Room

 

 

1.  Publicly availability: 

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

 

Generally available; no restrictions.  On first floor with stairlift.

 

2.  Room size: 

Please indicate floor area and shape, and ceiling height.

 

Rectangular: 10.3m x 5.2m + fireplace recess 3m x 1.5m; ceiling height 3.4m.

 

3.  Appearance: 

Please describe the decorative state of the room (e.g. style and when last decorated).

 

Arts and Crafts style, timber roof arches.  Light cream painted ceiling and walls – about 3 years ago.  With picture rails.

 

4.  Lighting: 

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

 

Central light fitting plus three bays of dimmable down-lighter spotlights.

Curtains and blinds for about 70% light exclusion but not complete darkness.

 

5.  Heating: 

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

 

Gas warm air heater, plus top up electric panels.  Effective in cold weather.

Several openable windows, no air conditioning.

 

6.  Seating and Tables:  

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

 

Basic: 48 upholstered metal chairs with arms. 

Four foldable tables.  Extra chairs and tables available.

Seats up to 50 in rows.

 

7.  Toilet facilities: 

Please indicate the number of toilets available and their nature

 

One unisex toilet available on same floor. 

On floor below, another unisex toilet plus Gents with urinal and one cubicle.

 

8.  Parking: 

Please indicate what parking arrangements are available

 

Shared parking with other Centre users, on a ‘first come’ basis.  Up to 26 spaces available (8 have priority users during business hours).

 

9.  Presentation facilities: 

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

 

No presentational equipment except flipchart easel available.

Users encouraged to bring their own equipment..

 

10.  Kitchen facilities: 

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

 

Kitchen available with adjacent, separately hireable ‘Green Room’.

Crockery, glasses

Washing up sink, water urn, electric kettle, cooker and fridge.

 

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

 

None

 

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

 

None

 

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

 

None

 

14.  Disabled access: 

Please describe what disabled access arrangements there are.

 

Stairlift from ground floor.  But steps at front door.  No wheelchair access.

 

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

 

Picture rails

 

16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

 

 

 

Week-days

Saturdays

Sundays

Mornings

 

34%

            ╖

            ║

            ╖

            ║

Afternoons

 

9%

            ╟  10%

           

            ╟  10%

           

Evenings

 

13%

            ╜

            ╜

 

 

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

 

Imminent (with grant funding):

·        More roof insulation and secondary glazing to reduce heat loss/draughts

·        Improved heating with sophisticated controls.

·        Blackout blinds.

 

Planned by funding not in place:

·        Updated downstairs toilets

·        Wheelchair access

 

Wish list:

·        Projector and screen for computer images

 

 

Name of person completing pro-forma:  David Allott

 

Date:  19 August 2008