Meeting Rooms Survey

Location:  Painswick, Churchill Way

Room name:  The Croft Primary School – School Hall

1.  Publicly availability:

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

Available in evenings and weekends in school term time.  Also during the day in school holidays.

The Lettings Policy defines three categories of letting – activities run for the benefit of pupils, community activities and commercial lettings.

2.  Room size:

Please indicate floor area and shape, and ceiling height.

Approx 12m x 11m.

Ceiling slopes from 2.6m to approx 5m

3.  Appearance:

Please describe the decorative state of the room (e.g. style and when last decorated).

Good condition.  Last decorated 3 years ago.

4.  Lighting:

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

Strip and wall lights.

Thick curtains to create darkness in daylight.

5.  Heating:

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

School central heating in winter.

Several windows and ceiling fans.

6.  Seating and Tables:

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

16 large trestle tables.

26 benches (each sitting 4).  Rack of 54 folding chairs. 

Further chairs from classrooms (seats 100).

7.  Toilet facilities:

Please indicate the number of toilets available and their nature

Adult/disabled toilet near hall.

One further adult toilet and 3 sets of children’s toilets.

8.  Parking:

Please indicate what parking arrangements are available

2 small car parks, taking approx 20 cars.

Small amount of parking on road.

9.  Presentation facilities:

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

Large screen fixed to wall.

OHP available.

Stage lighting (limited use).

CD/audio system with microphone.

‘Soundfield’ audio system.

10.  Kitchen facilities:

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

Small kitchen off hall.  Sink, cooker, water heater on wall, fridge.

Cups and saucers can be borrowed by agreement.

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

None.

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

School entrance hall/waiting area.

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

None except for existing lets.

14.  Disabled access:

Please describe what disabled access arrangements there are.

Full disabled access to buiding.

Disabled toilet.

Sloped path to school building.

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

Piano.

16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

	Week-days	Saturdays	Sundays
Mornings	100% term time 5% in holidays	5%	5%
Afternoons	100% term time 5% in holidays	5%	5%
Evenings	25%	10%	-

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

-

Name of person completing pro-forma:   Janet Hoyle

Date:  1 September 2008