Meeting Rooms Survey

 

Location:  Edge

 

Room name:  Edge Village Hall

 

 

1.  Publicly availability: 

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

 

Hall is available for public hire, subject to prior bookings.  No activities after midnight permitted.  MAX capacity: 100 occupants.  Hall is used sporadically for village events (eg. theatricals, WI, play group, quiz nights, jumble sales and meetings).  It is also hired for private events (eg. Scottish country dancing).

 

2.  Room size: 

Please indicate floor area and shape, and ceiling height.

 

Plain rectangular space: 12.8 x 6 m in area and 2.4 m height.

 

3.  Appearance: 

Please describe the decorative state of the room (e.g. style and when last decorated).

 

Plain cream paint in good condition. Painted wooden, single-glazed windows down both long walls. Suspended wooden floor.

 

4.  Lighting: 

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

 

Six fluorescent strips, providing sufficient lighting for all types of events.  Darkness can be created by closing curtains.

 

5.  Heating: 

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

 

Night store radiators plus wall-mounted fan heaters, providing sufficient warmth for normal usage.  No air-conditioning.  Ventilation by extractor fan and/or opening doors at either end.

 

6.  Seating and Tables: 

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

 

80 stackable chairs plus 12 large and 12 small collapsible tables.

 

7.  Toilet facilities: 

Please indicate the number of toilets available and their nature

 

One ladies and one mens lavatory.

 

8.  Parking: 

Please indicate what parking arrangements are available

 

Parking is limited: only two drop-off spaces outside.  Parking is also possible along adjacent lane and down one side of the village green, but hirers are required to provide a parking attendant and keep access clear for residents and the emergency services.

 

9.  Presentation facilities: 

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

 

None normally, although a portable audio system can be made available, by arrangement.

 

10.  Kitchen facilities: 

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

 

Recently redecorated small, but fully equipped, adjoining kitchen (hot water, refrigerator, sink, electric cooker, microwave and storage units).  Serving hatch to main hall.  Crockery and glasses also available.  Facilities are sufficient to cater for events of 50+ people.

 

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

 

No special bar facilities. Although the Hall is licensed for events, sale of alcohol is subject to making Temporary Event Notices under the Licensing Act 2003.

 

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

 

No foyer: only a small access corridor, plus cloaks.

 

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

 

Limited storage is available by arrangement.

 

14.  Disabled access: 

Please describe what disabled access arrangements there are.

 

The Hall is down a steeply sloping country lane, so is difficult to reach by wheelchair unaided, unless by car.  The building is a single-story structure.  One low step up from drop-off area.  Hand rails fitted and a portable ramp is available.

 

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

 

Picturesque village setting by village green.  Ships’ bell, plus period village photographs.

 

 

16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

 

Variable, but often unused (25%).

 

 

Week-days

Saturdays

Sundays

Mornings

 

Usually free, except on Fridays.

Usually free, subject to booking

Usually free, subject to booking

Afternoons

 

Usually free, subject to booking

Usually free, subject to booking

Usually free, subject to booking

Evenings

 

Variable, subject to booking

Variable, subject to booking.

Variable, subject to booking

 

 

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

 

Windows in need of replacement: no funding secured as yet. Options for improving energy conservation and local generation to be investigated.

 

 

Name of person completing pro-forma:  Michael Buckland-Smith (Secretary of Village Hall Committee)

 

Date: 9 November 2008