Meeting Rooms Survey

Location:  Painswick, Golf Course Road

Room name:  Golf Club – Bar/Restaurant

1.  Publicly availability:

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

Available to members of the public and members.  Non-members would be expected to pay a fee for “sole” use.  Bookings would need to be made in advance especially during golf season.  Can cater for up to about 150 people.

2.  Room size:

Please indicate floor area and shape, and ceiling height.

Overall T shape.  Bar area:  approx: 30ft x 27ft;  Lounge/Restaurant area: 50ft x 25ft;

There is also a small room on the ground floor that could be used for smaller gatherings.

3.  Appearance:

Please describe the decorative state of the room (e.g. style and when last decorated).

Good

4.  Lighting:

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

Concealed strip lights, good visibility.

Darkness could possibly be attained as most widows have curtains.

5.  Heating:

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

Central heating (oil) radiators throughout whole area.

No air conditioning.

6.  Seating and Tables:

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

Typically:

Comfortable armchairs (22) and sofas (4) and 9 tables in lounge area.

About 12 dining tables and 58 chairs in the dining area, but can extend and accommodate more.

Tables (14) and chairs (23) in bar area.

7.  Toilet facilities:

Please indicate the number of toilets available and their nature

Ladies ()and Gents (1 cubicle and 2 urinals) on upper floor.

Ladies () and Gents (2 cubicles and 3 urinals) on lower floor.

Also Disabled toilet on upper floor.

8.  Parking:

Please indicate what parking arrangements are available

Parking on upper level for 5 cars and 2 disabled.  Also some reserved spaces could be used on certain occasions.

Parking for some 30+ cars on lower level.

Parking adjacent to clubhouse also available.

9.  Presentation facilities:

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

Users would generally bring their own.

10.  Kitchen facilities:

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

Fully staffed bar/restaurant with all glasses, crockery and cutlery.

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

Fully stocked and staffed bar. 

Licensing hours 11am – 11pm (Sun-Thur) and 11am to 1am (Fri – Sat).

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

Small foyer on upper and lower levels.

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

Ladies and Gents changing rooms on lower level for coats etc.

14.  Disabled access:

Please describe what disabled access arrangements there are.

Wheelchair access on upper level, together with toilets.

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

Staff, Entertainment licence both available.

Patio doors from restaurant and lounge area open out onto a balcony which could be used as an outside seating area during summer months.

Golf course can be used by visitors by paying a Green Fee for the day (at the clubhouse).

16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

	Week-days	Saturdays	Sundays
Mornings	Open from 11am 40%	Open from 11am 40-60%	Open from 11am Sunday lunch time 80-100%
Afternoons	Depending on golf fixtures 5-8pm: 50%	to 2.30pm 40-60%	Usually close following lunches about 4.30pm
Evenings	Occasional social events. But Friday evenings 8pm-1am:  100%	Depending on functions booked.  Private parties, otherwise quiet.	Usually closed if no functions booked

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

None at present.

Name of person completing pro-forma:  Ann Smith (with some additions from Peter Rowe)

Date:  2 September 2008