Meeting Rooms Survey

Location:  Pitchcombe

Room name:  Pitchcombe Village Hall

1.  Publicly availability:

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

Time: 9.00am – midnight.

Organiser to be over age of 21 years.

2.  Room size:

Please indicate floor area and shape, and ceiling height.

Rectangular,  15m x 4.5m,  height 5m.

3.  Appearance:

Please describe the decorative state of the room (e.g. style and when last decorated).

In good condition – plain white emulsion with pictures hung on walls.

4.  Lighting:

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

Spotlights with dimmers.

Curtains may be drawn during day, but still let in some light.

5.  Heating:

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

2 night storage heaters and 9 low temperature radiators.  In very cold weather needs a boost with a blower heater.

6.  Seating and Tables:

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

60 comfortable stacking chairs which are to be recovered shortly.  Also some other chairs can be used.  75 people can be seated at a maximum.

7.  Toilet facilities:

Please indicate the number of toilets available and their nature

2 toilets – ladies/disabled and gents.

8.  Parking:

Please indicate what parking arrangements are available

Car park available for at least 30 cars.  More can be parked in the drive.

9.  Presentation facilities:

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

None.

10.  Kitchen facilities:

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

Good kitchen with range cooker, fridge, 3 electric kettles, electric urn and microwave.

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

We do not have a license..

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

Porch and space for coat hanging etc outside the toilets.

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

Limited storage available for users, already used by playgroup and music group.

14.  Disabled access:

Please describe what disabled access arrangements there are.

Disabled toilet and sloping access from car park.

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

None.

16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

	Week-days	Saturdays	Sundays
Mornings
Afternoons
Evenings

Varies by the week

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

Drive to car park is to be resurfaced.

New work surface and heating cabinet to be provided for the kitchen.

Chairs to be recovered.

Name of person completing pro-forma:   Dr Rosemary Jones

Date:  1 September  2008