Meeting Rooms Survey

 

Location:  Sheepscombe

 

Room name:  Sheepscombe Village Hall – Main Hall

 

 

1.  Publicly availability: 

Please indicate whether room is generally available for public hire, whether there are any time or other restrictions on its use.

 

Available for public or private hire.

All music to stop at midnight.  Premises to be vacated by 01.00 Fridays and Saturday evenings and by midnight on Sunday to Thursdays.

 

2.  Room size: 

Please indicate floor area and shape, and ceiling height.

 

Main hall: rectangular 9.7m x 8.2m.

Lobby: L shaped 9.7m x 4.8m at greatest extent; kitchen: rectangular 6.3m x 3m.

Ceiling height variable, approx 4m.

 

3.  Appearance: 

Please describe the decorative state of the room (e.g. style and when last decorated).

 

Emulsion painted walls.  Condition good.  Last decorated 2 years ago.

 

4.  Lighting: 

Please describe the nature of artificial lighting and its effectiveness.  Please also describe whether darkness can be created during the day e.g. for slide shows etc and its effectiveness.

 

Fluorescent ceiling lights plus, in the main hall wall lights with fader control.

Not possible to block out natural light.

 

5.  Heating: 

Please describe the room heating arrangements and their effectiveness in cold weather.  Please also comment on any ventilation or air conditioning available and its effectiveness.

 

Wall radiators by time controlled oil fired boiler.  The system is effective throughout the year. 

There is no forced ventilation or air conditioning.

 

6.  Seating and Tables:  

Please describe how many seats are available, and indicate their style (eg wood/foldaway/small/benches/etc) and quality.  And similarly for tables.

 

Stackable tubular steel and plastic seats for 95.

Folding tables, some aluminium or formica tops others wood.

Sections of portable stage used as 3/4m square tables (28  1/2m  high).

 

7.  Toilet facilities: 

Please indicate the number of toilets available and their nature

 

Access from Main Hall:  Ladies: 2 cubicles.  Gents: 1 cubical and 2 urinals.  Hot and cold water, paper towels.

Disabled toilet access from lobby.

 


8.  Parking: 

Please indicate what parking arrangements are available

 

The hall has its own car park with ample space.

 

9.  Presentation facilities: 

Please describe what presentation equipment is available.  Presentation facilities include: projectors for slides and/or film and/or computer images, screens, microphones and audio equipment (including for recorded music), staging and special lighting for staging, etc.  Please also indicate its effectiveness, and whether users are allowed to bring and use their own equipment.

 

No projection available.  Wall used as a screen.

Hall equipped with loop audio system.

Sectional portable stage (15 sq m at 1/4m high, 5 sq m x 1/3m high), ramp and steps available.

4  500w remote control overhead stage lamps.

No audio equipment for recorded music but 45A wall socket

Piano (good condition).

 

10.  Kitchen facilities: 

Please describe what kitchen facilities are available.  Eg crockery / glasses / washing up / fridge & freezer / cooking.

 

Oven, hob, plate warmer, continuous water boiler, dishwasher, fridge (also fridge in lobby).  Equipment of commercial standard, very good condition.

Serving counter to main hall with power operated shutter.

Crockery for 110; glasses 110.

 

11.  Bar facilities: 

Please describe what bar facilities are available and any restrictions.

 

No fitted bar facilities, but can be set up in lobby.  Subject to approval of Premises Supervisor.  Hirers may run their own bar.

 

12.  Foyer facilities:

Please describe what foyer facilities are available (outside the meeting room itself)

 

Lobby, leading to Main Hall and kitchen and disabled toilet.

Fridge, sink and glasses storage.

 

13.  Storage facilities: 

Please describe what storage facilities are available for users. 

 

Very limited – access by retractable loft stairs.   Downstairs storage used for tables, chairs and stage.

 

14.  Disabled access: 

Please describe what disabled access arrangements there are.

 

Level.  All areas except storage areas over the toilets (see above).

 

15.  Other facilities:

Please describe any other facilities or features available at the meeting room.  This might include staff on site, sports equipment, entertainments license, picture rails, etc

 

Space for a marquee. 

Grassed area with children’s play equipment.

The hall has a premises license issued by Stroud District Council under the 2003 Act.

 


16.  Occupancy levels

Please indicate occupancy levels (ie % of time used)

 

 

Week-days

Saturdays

Sundays

Mornings

 

59%

30%

20%

Afternoons

 

19%

46%

25%

Evenings

 

53%

40%

0%

 

 

17.  Changes planned:

Please indicate any changes or improvements planned and their status (e.g. wish list, planned but no funding, etc).  Exclude general maintenance.

 

Wish to extend storage area.  Preliminary plans prepared

 

 

Name of person completing pro-forma:   Brian McCarthy

 

Date:  2 September  2008